Administrative Coordinator

Firehawk Aerospace is a cutting-edge company at the forefront of aerospace innovation, specializing in advanced propulsion technologies. We are seeking a proactive and detail-oriented Administrative Coordinator to join our team in Addison, Texas. This role will be integral to ensuring the smooth daily operations of our office and supporting our dynamic and growing team.

Responsibilities

As the Administrative Coordinator, you will be responsible for office communications, maintaining a master schedule of company meetings, and ensuring efficient office operation. The Administrative coordinator will need to be able to work in a fast-paced environment, collaborate with team members, and have strong communication and organizational skills. to Your responsibilities will include:

Basic Qualifications

• Responsible for answering phone calls, responding to general inquiries, and managing visitor logs.
• Greeting and ensuring visitors are comfortable and connect with the appropriate party.
• Manage master schedule for all employee meetings and events.
• Manage shared spaces, conference rooms and community spaces.
• Monitor inventory for office, restroom, and break room supplies and replenish as needed.
• Responsible for filing and record-keeping.
• Ability to support new employee onboarding as needed.
• Ability to manage and book travel for visitors or employees as needed.
• Submitting work orders or coordinating with maintenance/cleaning services.
• Ability to work independently and time manage.
• Must be able to use discretion on sensitive topics and keep confidential information.

Preferred Qualifications

• High school diploma or equivalent education
• 5+ years of administrative experience
• Previous experience booking travel and expense reporting preferred
• Experience in event planning is preferred but not required

ITAR Requirements

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Work Environment And Physical Requirements

Employees in these positions must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; stamina to sit and to maintain attention to detail despite interruptions; may occasionally lift/carry/push/pull up to 25 pounds; may require minimal walking, standing for extended amounts of time, climbing, crouching, and/or bending; and vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. May require the ability to travel by air or auto. May require the use of personal protective equipment such as safety glasses, safety shoes, and shop coat. These positions may be expected to work varying shifts and hours to ensure successful operation of activities in the organization.

Security Clearance

May be required to obtain and maintain a U.S. Security Clearance at the appropriate level. Requires U.S. Citizenship. Must also be able to satisfy federal government requirements for access to government information, and having dual citizenship may preclude you from being able to meet this requirement.